Board of Education
Present: Sara
Rosplock, Wm. Darrell Cornett, Tami Orcutt, Paul Seager, Greg Cacace
Craig
Smith, Thomas Hauryski
Attending: Lynn Lyndes, Superintendent
Call to Order:
Karole Badeau called the meeting to order at 5:30 P.M. in the District Board of Education Room of the Campbell School Building and led the Pledge of Allegiance.
Oath of Office to the Superintendent:
The Constitutional Oath of Office was administered to
Superintendent, Lynn Lyndes.
Oath of Office to new and present Board of Education members:
The reelected Board of Education member, Tami Orcutt,
was administered the Oath of Office by Karole Badeau, District Clerk.
Appointment of the School District Clerk
On motion by Cacace, seconded by Rosplock, and
carried by all members present that Karole Badeau, presently employed on a
permanent basis under the title of School District Clerk be designated and
appointed the School District Clerk, as provided for in Section 2503 (15) of
the Education Law, with powers and duties as provided in said law, the term of
such appointment to this additional title to be for the school year 2009-10. An undertaking with acceptable sureties in
the amount of
$100,000 shall be
provided, the cost to be paid by the Board of Education. The stipend for duties performed by the
District Clerk will be $ .
Vote: 7 Yes 0
No Motion Carried
Oath of Office to the District Clerk
The Constitutional Oath of Office was administered to the
District Clerk by Lynn Lyndes, Superintendent.
Election of the President
District
Clerk Karole Badeau asked for nominations
for President of the Board of Education for the 2009-2010 school year.
Tami Orcutt was nominated by Cornett,
seconded by Cacace. Karole Badeau asked
if there were any other nominations. Hearing
no other nominations Karole Badeau called for a vote on the nomination:
Tami Orcutt for President: 7 Yes 0 No
Motion carried that Tami Orcutt be
appointed President of the Board of Education.
Newly
Elected President Tami Orcutt then presided for the remainder of the meeting.
Board of Education
Election of the Vice President
President
Orcutt asked for nominations for Vice
President.
Darrell Cornett was nominated by Orcutt,
seconded by Cacace. President Orcutt
asked if there were any other nominations.
Hearing no other nominations President Orcutt called for a vote on the
nomination:
Darrell Cornett for Vice-President: 7 Yes 0 No
Motion carried that Darrell Cornett be elected
Vice President of the Board of Education.
Oath of Office to President and Vice
President
The Constitutional Oath of Office was administered to the President
and Vice President.
Indemnification
On motion by Cacace, seconded by Seager, and carried
by all members present that the Board does and hereby approves legal
indemnification of Board members, Officers, the Superintendent and School
Administrators against all uninsured financial or property loss arising out of
any proceeding, claim, demand, suit, tort, arbitration or judgment by reason of
alleged negligence or other conduct resulting in bodily or other injury to any
person or damage to the property of any person committed while Board member,
Officer, Superintendent, School Administrator is acting within the scope of
his/her employment or at the discretion of the Board of Education for the
fiscal year 2009-2010.
Vote: 7 Yes 0
No Motion Carried
Appointment of the School District Treasurer
On motion by Cacace, seconded by Seager, and carried
by all members present that Kim Dykes, presently employed by the GST BOCES Central
Business Office be, in addition, designated and appointed School District
Treasurer, as provided in Section 2503 (15) of the Education Law, with powers
and duties as provided in said law, the term of such appointment to this
additional title to be for the school year 2008-09. An undertaking with
acceptable sureties in the amount of
$ 1,000,000 shall be
provided, the cost to be paid by the Board of Education or the GST BOCES,
whichever is applicable.
Vote: 7 Yes 0
No Motion Carried
Appointment of Deputy School District
Treasurer
On motion by Cacace, seconded by Seager, and carried
by all members present that that Joette Traver, presently
employed by the GST BOCES Central Business Office be designated and appointed as the Deputy to the School
District Treasurer, as provided in Section 2503 (15) of the Education Law, with
power to act during the temporary absence from duty of the School District
Treasurer, the term of such appointment to this additional title to be for the
school year 2008-09. An undertaking with
acceptable sureties in the amount of $ 1,000,000 shall be provided, the
cost to be paid by the Board of Education or the GST BOCES, whichever is
applicable.
Vote: 7 Yes 0
No Motion Carried
Board of Education
Appointment of School Tax Collector
On motion by Cacace, seconded by Seager, and carried
by all members present that that a Erica
Ellison be designated and appointed
School District Tax Collector as provided in Section 2506 (1) of the Education
Law, with powers and duties as provided in said law, the term of such
appointment to this title to be for the school year 2008-10. An undertaking with acceptable sureties in
the amount of $1,000,000 shall be provided, the cost to be paid by the
Board of Education.
Vote: 7 Yes 0
No Motion Carried
Appointment of Purchasing Manager
On motion by Cacace, seconded by Seager, and carried
by all members present that Timothy Allard, School Business
Vote: 7 Yes 0
No Motion Carried
Appointment of Internal Claims Auditor
On motion by Cacace, seconded by Seager, and carried
by all members present that that Lesa Bussmann, presently employed by GST
BOCES Central Business Office be designated and appointed as Internal Claims Auditor, and in addition
that a person to be named by GST BOCES Central Business Office be designated
and appointed as Alternate Claims Auditor as provided in Section 1709 (20-A) Education Law as
amended by Chapter 263 of the Laws of 2005, with powers and duties as
provided in such law, the term of appointment to be for the school year 2009-2010.
Vote: 7 Yes 0
No Motion Carried
Appointment of Extracurricular
Activities Treasurer
On motion by Cacace, seconded by Seager, and carried
by all members present that that Ann Bower be designated and appointed
Extracurricular Activity Treasure, the term of said appointment to be for the 2009-2010
school year.
Vote: 7 Yes 0
No Motion Carried
Appointment of the Audit Committee
On motion by Smith, seconded by Hauryski, and
carried by all members present that in accordance with Section 2116-c of the Laws of
2005, the Board of Education hereby appoints Sara Rosplock, Gregory Cacace,
Robert Centrone, Darrell Cornett, and Laurie Crane to the District’s Audit
Committee, the term of said appointments to be for the 2009-2010 school year.
Vote: 7 Yes 0
No Motion Carried
Appointment of School District Legal Counsel
On motion by Smith, seconded by Hauryski, and
carried by all members present that the law
firm of Robert H. Plaskov, Esq. be designated and appointed as Legal Counsel.
Vote: 7
Yes 0 No Motion Carried
Board of Education
Appointment of School District Bond Counsel
On motion by Smith, seconded by Hauryski, and
carried by all members present that Timothy
R. McGill, Esq. be designated and appointed
as School District Bond Counsel and General Council.
Vote: 7
Yes 0 No Motion Carried
Appointment of Impartial Hearing Officers
On motion by Smith, seconded by Hauryski, and
carried by all members present that the Board of Education is responsible to
approve a list of Impartial Hearing Officers who have been certified by the
Commissioner as Impartial Hearing Officers eligible to conduct hearings
pursuant to Education Law, section 4404(I) and hereby approves the hearing
officer list currently posted on the New York State Education Department
website and any subsequent changes made thereto.
Vote: 7 Yes 0
No Motion Carried
Appointment of Records
Retention/Disposition Officer
On motion by Smith, seconded by Hauryski, and
carried by all members present that Timothy Allard be designated and appointed
Records Retention/Disposition Officer as provided in Sections 65a and 87b (iii)
of the Public Officers Law with powers and duties as provided in such law, the
term of such appointment to this title to be for the school year 2008-09.
Vote: 7 Yes 0
No Motion Carried
Appointment of Records Management Advisory Board
On motion by Smith, seconded by Hauryski, and
carried by all members present that Timothy Allard, Angela Pavlick, Karole Badeau,
Salone McGarvey, and Barbara Hargrave, be appointed to the Records Management
Advisory Board, the term of such appointment to be for the school year 2009-10.
Vote: 7
Yes 0 No Motion Carried
Appointment of Records Access Officer
On motion by Smith, seconded by Hauryski, and
carried by all members present that Timothy Allard, designated and appointed Records
Access Officer as provided in Sections 65a and 87b (iii) of the Public Officers
Law with powers and duties as provided in such law, the term of such appointment
to this title to be for the school year 2009-10.
Vote: 7
Yes 0 No Motion Carried
Appointment of Discrimination Officer
On motion by Smith, seconded by Hauryski, and
carried by all members present that Timothy
Allard, School Business
Vote: 7
Yes 0 No Motion Carried
Board of Education
Appointment of Section 504 Compliance Officer
On motion by Smith, seconded by Hauryski, and
carried by all members present that Angela Pavlick be designated and appointed
District Section 504 Compliance Officer for the school year 2009-10.
Vote: 7 Yes 0
No Motion Carried
Appointment of Asbestos Compliance Officer
On motion by Smith, seconded by Hauryski, and carried by all members present that Robert Wilson be designated and appointed as District Asbestos Compliance Officer as provided by Notice 40cfr Park 763.84(g) (1) Asbestos-Containing Materials in Schools regulations.
Vote: 7
Yes 0 No Motion Carried
Appointment of Attendance Officer
On motion by Smith, seconded by Hauryski, and
carried by all members present that Laurie
Galligan be designated and
appointed Attendance Officer as provide by Education Law 3212, the term of said
appointment to be for the 2009-2010 school year.
Vote: 7
Yes 0 No Motion Carried
Appointment of Chief School Physician
and Medical Inspector
On motion by Smith, seconded by Hauryski, and
carried by all members present that Guthrie Clinic Ltd. be designated and appointed
as the Chief School Physician and Medical Inspector as provided in Section 902
of the Education Law with powers and duties as provided in said law, the term
of such appointment to this title to be for the school year 2009-10.
Vote: 7 Yes 0
No Motion Carried
Appointment of District Health and
Safety Committee
On motion by Smith, seconded by Hauryski, and
carried by all members present that Timothy Allard, Robert Wilson, Lisa Hawken,
Angela Pavlick, (3) Teachers, Food Service Director, parent TBD, Tami Orcutt, and
JoeAnn Meek be appointed to the District Wide Health and Safety Committee, the
term of such appointment to be for the school year 2009-10.
Vote: 7 Yes 0
No Motion Carried
Appointment of Liaison for Homeless
Children and Youth
On motion by Smith, seconded by Hauryski, and
carried by all members present that Matthew Burns be designated and
appointed as the District Liaison for Homeless Children and Youth for the
school year 2009-10.
Vote: 7 Yes 0
No Motion Carried
Board of Education
Appointment of the Membership to the
Committee on Preschool Special Education (CPSE) and the Committee on Special
Education (CSE).
On
motion by Smith, seconded by Hauryski, and carried by all members present
that the Board of Education appoint Margie Clark as Chairperson of the District
CPSE and CSE Committee for K-6 and Lynn Phelps Chairperson of the CSE Committee
for 7-12 in accordance with the provisions of Education Law, Section 4402 and
the Regulations of the Commissioner of Education, Part 200.3(a)(1); the
following parent members be appointed to the CPSE and CSE Committees – Mrs.
Jacqueline Kies and Mrs. Audrey Champlain (Section 200.3(a)(1)(viii); and Lynn
Phelps, the School Psychologist, be appointed to the CPSE and CSE Committee,
the term of said appointments to be for the 2009-2010 school year
Vote: 7 Yes 0
No Motion Carried
Appointment of Legislative Liaison
for New York State School Boards Association
On motion by Smith, seconded by Hauryski, and
carried by all members present that the
Board of Education appoint all Board of Education members as its Legislative
Liaison for the New York State School Boards Association for the school year 2009-10.
Vote: 7 Yes 0
No Motion Carried
Acceptance of Letters of Disclosure
of Interest
Acceptance
of Letters of Disclosure of Interest: No action was
taken as no letters of disclosure were presented on resolved, that the Board of
Education accept letters of disclosure of Interest from Board Members. Section 803 of the General Municipal Law
provides that municipal offices will publicly disclose the nature and extent of
any interest he/she has in writing and that said statement will be set forth in
the record of proceeding (minutes) of the municipality.
Designation of Official Newspaper
On motion by Smith, seconded by Hauryski, and
carried by all members present that The Leader be designated as the
District’s official newspaper where official District notices will be published
for the fiscal year.
Vote: 7 Yes 0
No Motion Carried
Designation of Depository and Investment of
Funds
On motion by Smith, seconded
by Hauryski, and carried by all members present that the J.P. Morgan Chase, be and it
hereby is designated as sole depository for the General Fund operating checking account of the
Campbell-Savona Central School District of
Campbell, New York; and
Further,
that the Board of Education authorize the use of the following commercial
banks, trust companies or municipal investment organizations located and
authorized to do business in New York for the deposit of other fund checking
accounts, savings accounts, and for the placement of temporary investments:
a) Five Star
Bank
b) J. P. Morgan
Chase and Company
c) Community
Bank
Campbell-Savona Central School
Board of Education
d) Chemung
Canal Bank
e) HSBC
f)
Partners Trust Bank
g) Any other
commercial banks or trust companies meeting the requirements of the
Campbell-Savona Central School District
investment policy, and
Further,
that the School District Treasurer and the Timothy Allard are authorized,
acting jointly, to invest from time to time suitable amounts of each fund in
interest-bearing accounts and/or in a manner and to the extent permitted by the
laws of the State of New York relative to the handling of School District
funds; and
Further,
that the two designated School District officials are directed to require
continued security consisting of Municipal, State or Federal securities to
cover all deposited or invested monies as provided in Section 2131 of the
Education Law, and such securities must be confirmed in writing to the District
Treasurer on the day deposits are made or investment monies transferred.
Vote: 7 Yes 0
No Motion Carried
Appointment of Payroll Certification Officer
On motion by Smith, seconded by Hauryski, and
carried by all members present that Lynn
Lyndes be designated and appointed Payroll Certification Officer as provided in
Section 100 of the Civil Service Law with powers and duties as provided in said
law, the term of such appointment to this additional title to be for the school
year 2009-10.
Vote: 7 Yes 0
No Motion Carried
Authorization to Issue Payroll Checks
On motion by Smith, seconded by Hauryski, and
carried by all members present that after
certification of the payroll by Lynn Lyndes to the services rendered and the
amounts due, the District Treasurer be authorized to issue individual payroll
checks as designated per negotiated agreements, and
Further,
that the Treasurer be ordered and authorized to prepare and file reports and to
issue the necessary checks on F.I.C.A., Withholding Taxes, Retirement, Health
Insurance, Tax Sheltered Annuities, Disability Insurance, Garnishees, Credit
Union, Association Dues, Life Insurance, Health and Accident and Workers’
Compensation.
Vote: 7
Yes 0 No Motion Carried
Miscellaneous Business Procedures
On motion by Cornett, seconded by Seager, and
carried by all members present that that
the following miscellaneous business procedures be reaffirmed for the 2009-2010
school year:
a)
Use of check
signer and facsimile signatures. All the
depositories approved in Resolution #35 are designated depositories of the
Campbell-Savona Central School District and they are hereby authorized and
directed to honor checks, drafts or other orders for the payment of money drawn
in the Campbell-Savona Central School District District’s name, including those
payable to the individual order of any person or persons whose name or names
appear thereon as signor or signers thereof, when bearing or purporting to bear
the facsimile signature of the Treasurer or Deputy Treasurer of the
Campbell-Savona Central School District.
Board of Education
b)
Use of check
images. That Campbell-Savona Central
School District, pursuant to General Municipal Law §99-b shall receive and
retain check images in lieu of canceled checks drawn on the accounts of
Campbell-Savona Central School District.
Such check images shall show both sides of each check. Qualified officers of
c)
In the event of
the temporary absence from duty of the Treasurer, checks may be signed by the
Deputy Treasurer.
d)
All monies
collected from students for fees, library fines, supplies, scholarship tests or
for any other purpose will be turned in to the District Treasurer and accounted
for as per Board policy.
e)
Procedure for
Safeguarding, Accounting and Auditing of Extracurricular Activity Funds. The Board of Education hereby adopts Plan II
of the State Education Department Finance Pamphlet II, revised as of 1999, for
the safeguarding, accounting and auditing of extracurricular activity funds,
including the following as outlined in the Table of Contents:
Page
Chapter I.
Rules and Regulations of boards of education for the operation 2
of extra classroom activities.
Chapter II.
Basic principles and certain procedures inherent in any 4
adequate accounting plan for extra classroom activity
funds (student funds).
Chapter III. A
suggested plan for the safeguarding, accounting and 13
auditing of extra classroom activity funds, utilizing
a central treasurer-
bookkeeper (adult) and an independent auditor (adult).
Regulations of the Commissioner of Education on
financial accounting 32
of extra classroom activity funds in union free school
districts and cities
having a
population of less than one million.
f) Resolved, that the Campbell-Savona Central School District hereby
agrees to participate with other school districts of the Board of
Cooperative Educational Services, Schuyler-Steuben-Chemung-Tioga-Allegany Counties,
New York, in the joint bidding of any and all GST BOCES bids to be requested by
the school district Purchasing Manager and approved by the Superintendent; and
be it further
Resolved that the specifications as prepared by a
steering committee of participating school districts and presented to this
Board of Education will be used and that this Board, if it desires to purchase
these bid items, agrees to purchase said commodities at the lowest bid price
recommended by the steering committee of the joint school districts; provided,
however, that each participating Board of Education, in exercising its legal
responsibilities, has the right to reject the recommendation of the Steering
Committee in the awarding of the bid; and be it further
Resolved that the invitation to bid will be advertised
by BOCES in the Star Gazette in accordance with the provisions of Section 103
of the General Municipal Law.
g)Resolved that the Board of Education in accordance
with Policy #5250 –
Vote: 7 Yes 0
No Motion Carried
Board of Education
July 15, 2009
Authorization for Superintendent to
Approve Budget Transfers
On motion by Cornett, seconded by Seager, and
carried by all members present that the Superintendent of Schools be authorized
to approve budget code transfers for the school year 2009-10.
Vote: 7 Yes 0
No Motion Carried
Authorization for Superintendent to
Approve Capital Construction Change Orders
On motion by Cornett, seconded by Seager, and
carried by all members present that the
Superintendent of Schools or Superintendent’s Designee be authorized to approve
capital construction change orders that are recommended by the Construction
Manager valued up to $10,000 for the school year 2009-10.
Vote: 7 Yes 0
No Motion Carried
Authorization to Amend BOCES
Contracts
On motion by Cornett, seconded by Seager, and
carried by all members present that the Superintendent of Schools be
authorized to make increase/decrease on additional services from GST BOCES
contracts.
Vote: 7 Yes 0
No Motion Carried
Re-adoption of Existing Policies of the Board of Education
On motion by Cornett, seconded by Seager, and
carried by all members present that the
existing policies of the Board of Education as approved effective July 15, 2009.
Vote: 7 Yes 0
No Motion Carried
Reimbursement for Conference
Attendance
On motion by Cornett, seconded by Seager, and
carried by all members present in fulfillment of Board of Education Policies 2110
and 2320, Board Members shall be reimbursed for attendance and expenses at
conferences and education-related conventions.
Vote: 7 Yes 0
No Motion Carried
Reimbursement Rate for Use of
Personal Vehicles for Official Business
On motion by Hauryski, seconded by Cornett, and
carried by all members present that the reimbursement rate for use of personal vehicles
for official business be set at 55 cents per mile for the 2009-2010 school
year.
Vote: 7 Yes 0
No Motion Carried
Board of Education
Establishment of Substitute Rates
On motion by Hauryski, seconded by Cornett, and
carried by all members present that the following rates be used to reimburse persons
employed as substitutes for the 2009-10 school year:
* Substitute Teacher (certified) $90.00/day
* Substitute Teacher (uncertified) $70.00/day
* Substitute Teachers Aide: $8.50/hour
* Substitute Nurse $70.00/day
* Substitute Bus Driver $12.75/hour
* Substitute Bus Attendant $8.75/hour
* Substitute Typist $8.75/hour
* Substitute Food Service Helper $7.75/hour
* Substitute Cleaner $7.75/hour
Vote: 6 Yes 0
No Motion Carried
Creation of Extra-Curricular
Activities
On motion by Hauryski, seconded by Cornett, and
carried by all members present that the
Class of 2013 be established as Extra-Classroom Activity.
Vote: 7 Yes 0
No Motion Carried
Approval of Attendance at Conferences
On motion by Hauryski, seconded by Cornett, and
carried by all members present that the Superintendent of Schools be
authorized to approve budgeted conference requests in accordance with School
District policy on maximums for the 2009-10 school year.
Vote: 7 Yes 0
No Motion Carried
Setting Work
Session, Regular, and Special Meetings
On motion by Hauryski, seconded by Cornett, and
carried by all members present that the
existing Rules and Regulations of the Board of Education as set forth in
Section 2504 of the Education Law, Board Policies 1510 and 1520 relative to
time, place and procedure covering Work Sessions, Regular and Special meetings
be continued for the 2009-10 school year. Regular Board of Education meetings
will begin at 6:00 PM.
|
2009-2010 WORK SESSIONS |
|
|
DATE |
LOCATION |
|
March 31, 2010 |
Board Rm (5:30 PM) |
|
April 7, 2010 |
Board Rm (5:30 PM) |
|
April 14, 2010 |
Board Rm (5:30 PM) |
|
2009-2010 REGULAR BOARD MEETINGS |
|||
|
DATE |
DATE |
DATE |
DATE |
|
July 15 Reorg-Special |
November 23 |
March 22 |
May 24 |
|
August 24 |
December 14 1:30 PM |
April 28 1:30 PM |
June 28 |
|
September 28 |
January 25 |
May 11 Public Hear. |
July 5 – Reorg - Special |
|
October 26 |
February 22 |
May 18 - Vote |
|
Vote: 7 Yes 0
No Motion Carried
Board of Education
July 15, 2009
Authorization of Workers’
Compensation Coverage for Elected and Appointed Officers
On motion by Hauryski, seconded by Cornett, and
carried by all members present that
all elected and appointed officers of the school district are hereby brought
within the coverage of the Workers’ Compensation Law in accordance with the
provisions of Section 3, Subdivision 1, Group 19 of such law for the 2008-09
year.
Vote: 7 Yes 0
No Motion Carried
Resolution to Schedule Annual Budget Hearing
On motion by Hauryski, seconded by Cornett, and
carried by all members present that the
Annual Budget Hearing shall be held at the Board of Education Regular Meeting
on Monday, May 11, 2010 at 7:00 P.M.
Vote: 7 Yes 0
No Motion Carried
Resolution to Schedule the Date of the District Budget Vote and
Election of Board of Education Members
On motion by Hauryski, seconded by Cornett, and
carried by all members present that the
Budget Vote and Election of Board of Education Members shall be held on
Tuesday, May 19, 2009 between 12:00 p.m. and 8:00 P.M.
Vote: 7 Yes 0
No Motion Carried
Appointment of Free and Reduced Lunch
Appeals Officer
On motion by Hauryski, seconded by Cornett, and
carried by all members present that Timothy Allard be designated and appointed Free
and Reduced Lunch Appeals Officer, the term of said appointment to be for the
2009-2010 school year.
Vote: 7 Yes 0
No Motion Carried
Resolution for Free and Reduced Price
Meals or Free Milk
On motion by Rosplock, seconded by Cornett, and
carried by all members present that the following policy be approved for the
2009 – 2010 school year:
Campbell-Savona Central School Board of
Education has entered into agreement of to participate in the National School
Lunch Program, School Breakfast Program, and/or Special Milk Program and
accepts responsibility for providing free and reduced price meals and/or free
milk to eligible children in the schools under its jurisdiction.
The School Food Authority (SFA) assures
the State Education Department that the school will uniformly implement the
following policy with respect to determining the eligibility of children for
free and reduced price meals in each school building under its jurisdiction
that participates in the programs mentioned above.
Board of Education
July 15, 2009
In fulfilling its responsibilities, the
SFA agrees to the following:
A. Free Meals and Free Milk
To
serve meals or milk at no charge to children from families approved by the SFA
and whose income is at or below the income levels for free meals and milk
listed on the annual income eligibility guidelines, or to children from food
stamp households, Temporary Assistance to Needy Families (TANF) households,
households participating in the Food Distribution Program on Indian
Reservations (FDPIR) that provide a case number, or households that provide a
Direct Certification letter from the NYS Office of Temporary and Disability
Assistance.
B. Reduced Price Meals
To
serve lunch at a reduced price of $.25 or less, and breakfast at a reduced
price of $.25 or less, to children from
families approved by the SFA whose income is within the range of the annual
income eligibility guidelines for reduced price meals.
C. Special Conditions
To
serve free or reduced price meals or free milk to foster children in the cases
where the court or welfare agency is legally responsible for the child and the
annual income of the child is not above the income for free or reduced price
meals of a one-member family.
D. Non-Discrimination
1.
That there will be no physical segregation of, or any other
discrimination against, any child
because
of his/her ability to pay the full price of the meal or milk. The names of children eligible to
receive free or reduced price meals or milk shall not be published, posted, or announced
in any manner, and there shall be no overt identification of any such children
by use of special tokens or tickets, or by
any other means. Further assurance is
given that children eligible for free or reduced
price meals or free milk shall not be required to:
·
Work for their
meals or milk.
·
Use a separate
lunchroom.
·
Go through a
separate service line.
·
Enter the
lunchroom through a special entrance.
·
Eat meals or
drink milk at a different time.
·
Eat a meal
different from the meal sold to children paying full price of such a meal or
drink milk different from that sold to children paying the full price.
2. That in the operation of Child Nutrition
Programs, no child shall be
discriminated against because of his or
her race, gender or sexual orientation,
age, color, national origin, or physical
or mental handicap.
E. Hearing Procedures
To
establish and use a fair hearing procedure in cases of appeal by parents of the
school’s decision on applications and in cases where the school official
challenges the accuracy of information contained in an application or of the
continued eligibility of any child for a free or reduced price meal or free
milk. During appeal, hearing, and
disposition of the case, the child will receive free or reduced meals or free
milk.
To
maintain, for a period of three years plus the current year, records of all
such appeals, challenges, and dispositions.
That
in initiating the hearing procedure, the parent of local school official may
request a conference to provide an opportunity for the parent and the school
official to discuss the situation, present information, and obtain an
explanation of data submitted in the application and decisions rendered. Such a conference shall not in any way
prejudice or diminish the right to a fair hearing.
Board of Education
July 15, 2009
That the hearing shall
provide:
1. A simple,
publicly announced method for making an oral or written request for a hearing;
2. An opportunity
to be assisted or represented by an attorney or other person in presenting an appeal;
3. An opportunity to examine, prior to and
during the hearing, documents and records presented to support the decision under the appeal;
4. That the hearing shall be held with
reasonable promptness and convenience and that adequate notice shall be given as to the
time and place of the hearing;
5. An opportunity
to present oral or documentary evidence and arguments supporting the position;
6. An opportunity to question or refute any
testimony or other evidence and to confront and cross-examine
any adverse witnesses;
7. That the
hearing shall be conducted and the decision made by a hearing official who did
not participate in making the decision under
appeal or in any previous conference;
8. That the decision of the hearing official,
who may not be the same person as the reviewing and/or
the verification official, shall be based on the oral and documentary evidence presented at the hearing and made a part
of the hearing record;
9. That the
parties concerned and their designated representative shall be notified in
writing of the decision of the hearing official;
10.
That a written record shall be prepared with respect to each hearing which
shall include: the decision under appeal; any
documentary evidence and a summary of any oral testimony presented at the hearing; the decision of
the hearing official, including the reasons therefore and a
copy of the notification to the parties concerned of the decision of the
hearing official; and
11, That such written record of each hearing shall be
preserved for a period of three years
plus the current year and shall be available
for examination by the parties concerned or their representative
at any reasonable time and place during such period.
F. Reviewing Official
A reviewing official shall
review and make determinations of eligibility using the criteria outlined in
this policy to determine which individual children are eligible for free or
reduced price meals or free milk. The
official would sign, date, and indicate eligibility determination on each
application.
G. Notice to Parents
To send at the beginning of
each school year, and whenever there is a change in eligibility criteria, to
the parent or guardian of each child, a letter such as the prototypes found in
Attachment V or VI, including a form on which to make application for free or
reduced price meals or free milk, and a parent disclosure and consent
statement.
H. Applications
To advise parents to complete
the application and return it or submit the Direct Certification letter
received from the NYS Office of Temporary and Disability Assistance to the
reviewing official for eligibility determination.
Such applications, direct
certification letters, and documentation of action taken, will be maintained
for three years plus the current year after the end of the school year to which
they pertain.
To accept applications at any
time during the year and to supply applications to any parent enrolling a child
in a school for the first time.
To accept the application of
a child who transfers from one school to another under the jurisdiction of the
SFA. Copies of the application or Direct
Certification letter and eligibility dates should be retained with the records
of both schools. The application from
the transfer student from another SFA must be reviewed to ensure that it is
correctly approved. Incorrectly approved
applications cannot be accepted.
Board of Education
July 15, 2009
To inform parents of
eligibility determinations. Parents must
be notified in writing of the reason(s) for denial of their application,
notification of the right to appeal, instructions on how to appeal, and a
reminder to parents that they may reapply for free and reduced price benefits
at any time during the school year.
Copies of denial letters to parents must be maintained for three years
plus the current year. If a family
reapplies with a lower income after being denied benefits, the new reported
income must be verified.
I. Verification of Applications
Verify the eligibility of
applicant households by November 15 in accordance with program regulations and
annually maintained records including; (1) a summary of the verification
efforts; (2) the total number of applications on file by October 1; (3) the
percentage or number of applications verified; and (4) the total number of
children represented on those applications selected for verification. Additional requirements will be detailed in
the Income Verification 2009 memo.
Failure to conduct verification will result in SFA being ineligible to
receive free and reduced price reimbursement.
J. Anonymity and Accountability
To establish a procedure to
collect money from children who pay for their meals or milk which prevents
overt identification, and accounts, a the point of service, for the number of
free and reduced price and full price meals served or the number of half-pints
of free and full price milk served. The
procedure(s) adopted will be used in order that no other child in the school will
consciously be made aware, by such procedure, of the identity of the children
receiving reduced price meals, free meals, or free milk.
K. Amendments to Policies
To submit to the State
Education Department any alterations or amendments to the policy including
eligibility criteria, applications, public announcements, etc., for approval
prior to implementation. Such changes
will be effective following approval by your respective regional office. Any and all changes in eligibility criteria
shall be publically announced in the same manner used at the beginning of the
school year.
L. Records
To maintain a file of the
following records for three years plus the current year after the end of the
fiscal year to which they pertain:
1. All applications and Direct Certification
letters returned and documentation of action taken.
2. Records of all appeals and challenges and
their disposition.
3. All notifications of eligibility
determinations, including benefit denial letters.
4. Records of all verification efforts and
resulting eligibility changes.
M.
Public Release
On or about the beginning of
the school year, a public release containing the same information supplied to
parents and including both free and reduced price eligibility criteria
should be provided to the informational media (local newspaper), the local
unemployment office, and any major employers contemplating large layoffs
in the areas from which the school draws its attendance. Documentation must be kept on file for three
years plus the current year identifying where the public release was sent.
N. Administrative Prerogative
In certain circumstances,
when households fail to apply for free and reduced price meals, the nutritional
needs of students who are obviously at an economic disadvantage may be
addressed by local officials.
Using administrative
prerogative, local officials may complete an application for a student known to
be eligible if the household had applied.
This judgmental option acknowledges the various reasons that a family may
fail to apply for free or reduced price meals, such as lack of understanding,
fear of authority, alien status, substance abuse, etc.
Board of Education
July 15, 2009
To exercise this option
properly, and application must be completed on behalf of the student, based on
the best family size and income information available. The source of this information must be noted
on the application. Exhaustive prior
efforts must be made by the SFA to obtain a completed application from the
parent or guardian and efforts must be documented.
The names of all household
members, a social security number, or an adult signature need not be
secured. Instead, the name of the
student, household size, estimated family income, and the administrator’s
signature must be provided. The
household must be notified of the student’s approval status for free or reduced
price meals. These applications should
be excluded from the verification process.
This option must be used
judiciously and only after repeated efforts to obtain applications from
families have been unsuccessful. It is
to be used on an individual basis and not to provide eligibility determinations
for large numbers of students. It also
may not be used when family income is above the eligibility guidelines, even
though the children are not coming to school with a meal or money. Family economic status must remain the
criterion for administratively making the decision to place the student on free
or reduced price meals.
O. Meal Eligibility for Homeless/Migrant/Runaway
Children
The migrant coordinator,
homeless liaison or runaway provider may provide a list of eligible
children. The list must be dated and
signed by the coordinator, liaison or provider.
These children are then directly certified for free meals for the school
year. No other documentation is
needed.
Other options:
·
The director of
the homeless shelter at which the child resides can complete and submit an
application for the child;
·
Local level
officials may complete an application for a child and approve the child for
free meals based solely on their knowledge that the child’s address is a
homeless shelter or that the child has no known address and is indeed homeless;
·
If large numbers
of homeless children make it impractical for a homeless shelter or school
officials to complete individual applications, the school administrator may
establish a list of eligible students based on his/her knowledge of the
family’s residence (shelter, address, car, etc.) The documentation necessary to substantiate
free meal eligibility for a list of children must contain at a minimum
the child’s name, effective date of eligibility determination, the name of the
shelter where the child resides, signature of the determining officer, and the
date of withdrawal from the shelter, school, or program.
·
Documentation of
migrant status children should be maintained by the school migrant coordinator
as documentation to substantiate free meal eligibility. This should include the date, the child, and
signature of the migrant coordinator.
P. Food Substitutions for Children with
Disabilities
Federal regulations governing the operation of
Child Nutrition Programs and Section 504 of the Rehabilitation Act of 1973 require
that children with disabilities be offered the opportunity to participate in
all academic and nonacademic activities including the school nutrition
program. To ensure that these children
are not denied reasonable access to programs, the Department of Agriculture’s
regulations require schools and institutions to make reasonable accommodations,
such as providing substitutions in the regular meal patterns, for children who
have a disability and whose disability restricts their diet. A student with a disability is defined in 7
CFR part 15b.3 as one who has “…a physical or mental impairment which
substantially limits one or more major life activities…” Major life activities are defined to include
functions such as caring for one’s self, performing manual tasks, walking,
seeing, hearing, speaking, breathing, learning, and working.
Board of Education
July 15, 2009
Accordingly, meal
substitutions must be made for children with disabilities and must be supported
by a statement signed by the physician attesting to the need for the
substitutions and recommending alternate foods.
These meals must be offered at no extra charge. Substitutions may also be made for
non-disabled children who are unable to consume the regular meal because of
medical or other special dietary needs, though schools are not required to do
so in these instances. Substitutions for
non-disabled children must be supported by a signed statement from a recognized
medical authority. Children with
disabilities are not automatically eligible for free meal benefits. Parents must adhere to the same income
eligibility criteria and procedures used for all children.
Vote: 7 Yes 0
No Motion Carried
Resolution to Approve the Code of Conduct, Purchasing, and Investments
A. 1. Review and reaffirm
the following policies:
a. Code of Conduct
b. Purchasing
c. Investments
2. Adoption of all policies, code of ethics and code of conduct.
On motion by Cornett, seconded by Smith, and carried
by all members present that the
following resolution be approved:
It is hereby resolved that all policies,
code of ethics, code of conduct, regulations and procedures in effect in the
Campbell-Savona Central School District during the 2008-2009 fiscal year shall
be carried over into the 2009-2010 fiscal year.
Vote: 7 Yes 0
No Motion Carried
On motion by Cornett, seconded by Smith, and carried
by all members present that the Board of Education approve the following
appointments:
Name of Appointee Karen Wilson
Position Temporary
Maintenance Worker
Beginning Date of
Appointment June 29, 2009
Ending Date of
Appointment September 4, 2009
Salary: $8.75 per hour
Name of Appointee Rebecca Wheaton
Position Temporary
Cleaner
Beginning Date of
Appointment June 29, 2009
Ending Date of
Appointment September 4, 2009
Salary: $7.75 per hour
Name of Appointee Doris Stuart
Position Temporary
Cleaner
Beginning Date of
Appointment June 29, 2009
Ending Date of
Appointment September 4, 2009
Salary: $7.75 per hour
Name of Appointee Robert Loveless
Position Temporary
Cleaner
Beginning Date of
Appointment June 29, 2009
Ending Date of
Appointment September 4, 2009
Salary: $7.75 per hour
Board of Education
July 15, 2009
Name of Appointee Tabitha Kennedy
Tenure Area Elementary
Teacher
Probationary Period
Begins September 1, 2009
Probationary Period Ends August 31, 2012
Certification Status Initial
Salary: Per Negotiated Contract
Step: 2
Name of Appointee Jessica Hankinson
Tenure Area Elementary
Teacher
Probationary Period
Begins September 1, 2009
Probationary Period Ends August 31, 2012
Certification Status Initial
Salary: Per Negotiated Contract
Step: 1
Name of Appointee Koehler, Joseph
Tenure Area Elementary
Teacher
Probationary Period
Begins September 1, 2009
Probationary Period Ends August 31, 2012
Certification Status Initial
Salary: Per Negotiated Contract
Step: 1
Name of Appointee Sarah Jensen
Tenure Area Special
Education and Reading – pending
certification
Probationary Period
Begins September 1, 2009
Probationary Period Ends August 31, 2012
Certification Status Initial
Salary: Per Negotiated Contract
Step: 1
Name of Appointee Teresa Soporowski
Position 1:1
Aide
Probationary Period
Begins September 1, 2009
Probationary Period Ends February 28, 2010
Salary: Per Negotiated Contract
Vote: 7 Yes 0
No Motion Carried
On motion by Cornett, seconded by Smith, and carried
by all members present that the Board of Education approve the Special
Education minutes of May 26 and June 29, 2009 as presented.
Vote: 7 Yes 0
No Motion Carried
Board of Education
July 15, 2009
On motion by Cornett, seconded by Smith, and carried
by all members present that the Board of Education accepts the minutes of
the regular meeting held on June 22, 2009.
Vote: 7 Yes 0
No Motion Carried
On motion by Cacace, seconded by Smith, and carried
by all members present that the Board of Education approves advertising for
the collection of bids for the sale of four surplus school buses.
Vote: 7 Yes 0
No Motion Carried
On motion by Cacace, seconded by Smith, and carried
by all members present that the Board of Education approves the financial
reports as presented.
Vote: 7 Yes 0
No Motion Carried
A
discussion on preventative maintenance for all buildings and creation of
maintenance and cleaner positions occurred.
Sara Rosplock will check with a consulting firm to gather information
regarding preventative maintenance procedures and an estimate of cost for
consulting with the district.
On
motion by Seager, seconded by Orcutt, and carried by all members present the meeting be adjourned at 6:25 P.M.
Tami Orcutt President Wm. Darrell Cornett Vice
President
Sara
Rosplock Greg
Cacace
Craig
Smith Paul
Seager
_______
Thomas
Hauryski
Respectfully
Submitted,
__________________________________ _____________________
Karole
E. Badeau Date
District
Clerk